PROMAN NG

The system does not just reflect the procedures of a single funding provider — PROMAN NG is designed to be flexible enough to cover all important types of funding. The calculation schemes of federal and state ministries, as well as the forms for drawdown requests and proofs of use, are part of the PROMAN NG system.

The accounting unit = the project

With PROMAN NG you can carry out the following project-processing steps, where a project is understood as an accounting unit:

• project proposal (sketch)
• application submission
• project implementation — in terms of both content and administration (payment requests, interim proofs of use, fulfilment of conditions, deadline monitoring, etc.)
• project settlement

Plan, manage, settle and evaluate

PROMAN NG supports the following areas of work:

Planning

• capturing even early project sketches
• breakdown into sub-projects
• tracking deadlines (e.g. milestones, reports, drawdown requests)
• calculation optionally bottom-up or top-down
• planning of personnel, costs and deployment
• material costs, investments, liquidity
• arbitrarily multi-year periods

In the financial planning of projects, in addition to the top-down method, the bottom-up method can be chosen. In that case, planning windows are available for personnel planning, external research and development services, travel costs, project-specific depreciation, other depreciation and free planning.

Projects

• automatic creation of the application form
• individual calculation schemes for both own projects and externally funded projects
• overall, annual and partial financing plans
• creation of drawdown requests after approval and proofs of use after completion

Unique: PROMAN NG automatically generates easy files for submitting applications for federal funding — and, of course, seamlessly imports data from easy.

Fund management

• overall view of institutional funding and external funding
• continuous plan/actual comparison: budget / pre-commitment / commitment / posting / payment / available funds / cash balances
• importing data from financial and personnel accounting and from the ordering and requisitioning system
• tracking down to the level of the individual accounting entry
• transfer of funds within cover groups
• blocking of funds, display of capacities, alerts on overruns

Evaluation

• a separate evaluation module
• a freely configurable report (BAB type) for individual evaluation and aggregation of project data
• ready-made standard reports and graphical displays
• data for controlling

Personnel and rates

• change the calculation bases by simply adjusting a factor (e.g. a change of pay rate or a change of tax rate)
• internet access via a web server — on a business trip? No problem: PROMAN-Web delivers what you need
• graphical display of the deployment planning of project staff across individual cost centres

Complex, yet compact

The following data can be configured or displayed in PROMAN NG: projects and project master data, sub-projects as time- or content-separated sub-units, project owners, cooperation partners and the type of partnership, the technical subject area, rates as a monthly salary or hourly rate, evaluation of staff employment levels, the type of funding provider, supplier companies, the currency unit, the calendar and deadlines, the settlement type and the type of settlement sheet (BAB), as well as the financial-accounting accounts to be assigned to BAB types. For personnel planning, lists of staff by project and of projects by staff are available; for each member of staff the workload can be displayed graphically.

More transparency

Fund tracking can take place at the level of the account, the BAB line (the sum of several accounts), commitments entered into (orders, etc.), postings and payments — optionally for the current financial year or across several years for the entire duration of the project, showing both past and future financial years. For evaluation, in addition to the settlement sheet required by the funding provider, any number of evaluation BABs can be defined and assigned to each project. For a quick overview, two levels of aggregation are implemented.

System-independent

With PROMAN NG, a Business Intelligence tool has been developed that evaluates existing systems or modules such as financial accounting, inventory management or asset records and processes them so as to create added value for the end user. In doing so, PROMAN NG integrates fully into the economic environment and is thus a key system for evaluating all project-related questions. All data is always fully consistent with financial accounting. Decentralised responsibility for resources can be implemented in full: every project manager has daily up-to-date access to the budget performance of their project, and all costs are traceable from their workplace down to the level of the individual accounting entry — without any special knowledge being required.