Product · History

PROMAN W^®

A management information system for planning, managing, evaluating and settling projects. A historical product, succeeded by the new generation, PROMAN NG.

From practice, for practice

PROMAN W^® is a modern system for managing projects and costs, planning projects, and managing, evaluating and settling them. It was created as a Business Intelligence tool at MMS Softec s.r.o. in cooperation with the Institut für Festkörper- und Werkstoffforschung Dresden.

PROMAN W^® is a strategic tool for recording, managing, analysing and settling any kind of project. With it you create applications, requests to draw down funds and proofs of use.

A powerful tool for planning and controlling projects

Processing projects across organisational units
freely configurable calculation schemes
decentralised management
greater awareness of expenditure
flexible adaptation to existing infrastructure
high transparency
comparison with actuals
decentralised responsibility
flexible installation and control
import/export interfaces to existing accounting environments

The system does not just reflect the procedures of a single funding provider — PROMAN W^® is designed to be flexible enough to cover all important types of funding. The calculation schemes of federal and state ministries, as well as the forms for drawdown requests and proofs of use, are part of the system.

The accounting unit = the project

With PROMAN W^® you can carry out the following project-processing steps, where a project is understood as an accounting unit: project proposal (sketch), application submission, project implementation — in terms of both content and administration (payment requests, interim proofs of use, fulfilment of conditions, deadline monitoring, etc.) — and project settlement.

Planning

capturing even early project sketches
breakdown into sub-projects
monitoring deadlines (milestones, reports, drawdown requests, etc.)
calculation optionally bottom-up or top-down
planning of personnel, costs and deployment
material costs, investments, liquidity
arbitrarily multi-year periods

Projects

automatic creation of the application form
calculation schemes for important grant agencies (federal, DFG, AiF, EU, etc.)
individual calculation schemes for both own projects and third-party projects
overall, annual and partial financing plans

By integrating the easy system — the federal electronic application-submission system — a seamless chain of support is achieved, from application submission through to project settlement.

Fund management

overall view of domestic funding and external funding
continuous comparison with actuals: state budget, committed funds, available funds, postings, cash balances
importing information from financial and personnel accounting and from requisitions and orders
evaluation down to the level of accounting entries
blocking of funds, notification of free capacities, alerts on the risk of exceeding limits

Evaluation

separate evaluation modules
configurable standard reports
graphical evaluation
data for auditing and controlling

Personnel and rates

change the calculation bases by simply adjusting a factor (e.g. a change of pay rate or a change of tax rate)
access over the internet via a web server too — on a business trip? No problem: PROMAN-Web delivers what you need
graphical display of the deployment planning of project staff across individual cost centres

More transparency

Fund tracking can take place at the level of the account, the BAB line (the sum of several accounts), commitments entered into (orders, etc.), postings and payments — optionally for the current financial year or across several years for the entire duration of the project. For evaluation, in addition to the settlement sheet required by the funding provider, any number of evaluation BABs can be defined and assigned to each project; two levels of aggregation ensure a quick overview.

System-independent

With PROMAN W^®, a Business Intelligence tool has been developed that evaluates existing systems or modules such as financial accounting, inventory management or asset records and processes them so as to create added value for the end user. In doing so, the system integrates fully into the economic environment through interfaces to open accounting systems as well as to payroll and human-resources information systems — no matter what your accounting system is called, PROMAN adapts to it. Every project manager has daily up-to-date access to the budget performance of their project, and all costs are traceable down to the level of the individual accounting entry.